Step 1 – Application for participation / Exhibition space order
Exhibition space must be ordered online by completing form A available at Exhibitor's Panel after logging in to the account. If an exhibitor plans several stands, orders for additional exhibition space shall be placed by filling in form Au, separately for each additional stand, without paying an additional registration fee.
You will receive a copy of the order form at the email address you provided in your order. The Organiser now has time to confirm your order. If for any reason the location you have ordered is not available, we will call you to work together to determine the best option.
Once the organiser has approved the location of your stand, you will receive by email: a confirmed order (to be signed and returned) as well as two pro forma invoices: for registration fee and exhibition space.
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serial |
157 EUR |
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corner |
172 EUR |
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peninsula/island |
182 EUR |
Step 2 – Registration fee
The registration fee amounts to 325 EUR.
The registration fee is mandatory for each exhibitor.
Discounts!
Exhibitors who register for the Exhibition and make full payment for the ordered exhibition space by 2 October 2024 are entitled to a discount. The amount of the discount is subject to the following conditions being met together:
The discount value should be deducted from the last payment to be made by October 2, 2024.
Terms of payment according to the CEDE 2024 Regulations
Fees for the exhibition space should be made by deadlines set forth in the proforma invoice:
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submission by 26.04.2024 |
20% |
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submission by 26.06.2024 |
15% |
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submission by 30.09.2024 |
10% |
If you plan to have representatives of other companies presenting their own products at your stand, please register them as Co-exhibitors via Aw form.
Stand construction
Standard stand construction is ordered on Form C, which must be submitted by August 8, 2024.
Form C will be available on the "Exhibitor Account" after registration fee and a minimum 20% deposit for the exhibition space have been paid.
Elements and services included in the price of a standard shell scheme
Example of a standard built-in stand (12 sqm)
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under 12 m2 |
48 EUR/m2 |
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12 - 25 m2 |
45 EUR/m2 |
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26 - 40 m2 |
43 EUR/m2 |
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over 40 m2 |
40 EUR/m2 |
Form D – submission deadline August 8, 2024
You may order additional equipment for your stand by filling in form D, which includes a list of available equipment with prices.
Companies which have ordered a standard stand construction are asked to:
- provide a sketch of the stand indicating the location of the ordered furniture and equipment, using the numbers given in the equipment list (exemplary stand sketch),
- mark the preferred location of electrical outlets and a clothes rack on the drawing.
NOTE!
The prices for additional equipment ordered after September 30, 2024 increase by 50%.
Individual stand construction
Form E – submission deadline September 30, 2024
The exhibitor handling the stand assembly and furnishing works by own means or commissioning a constructing company is obliged to pay:
a) lump sum fee: 4 EUR/m2
b) waste disposal fee: 4 EUR/m2
Technical services
Technical services such as electricity, internet connection, water connection or suspension of construction elements can be ordered by the exhibitor on form E.
The Exhibitor/Contractor of an individual stand is obliged to submit the design of the construction of the rented space (in 2 projections with height specification) as well as the location of technical connections and suspension points, if any, to the Organiser for approval by September 30, 2024.
NOTE!
The price of utilities and suspensions ordered after October 15, 2024 increases by 100%.
The advertising offer facilitates promotions in a variety of forms:
- advertising banners placed in various areas of the exhibition hall
- advertising on screens in the main lobby
- advertising in conference materials:
* logo on participant ID badge
* logo on the conference bag
* logo on notepad
* enclosing exhibitor's advertising material in the conference bag
- logo on the Free Entry Card
- exclusive advertisement in the pocket programme
- Digital package
A detailed advertising offer will be available in February 2024.
Expo-Łódź offers 4 lecture halls (100 m2 each). Thanks to the system of mobile and sound-proof walls, the rooms may be connected to form one conference space of the total area of 405 m², which can host up to 500 guests.
Lecture halls bookings are made on Form S.
Pricing
Hall A or B or C - 188 EUR/h
Hall D - 175 EUR/h
Information about the companies' courses will be posted: at www.cede.pl, on social media, the CEDE 2024 pocket programme, on information boards on the exhibition grounds and in newsletters sent out by the Organiser.
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When |
What |
Where / How |
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ASAP |
♦ submit your participation and order exhibition space (form A) |
♦ Exhibitor's panel at www.cede.pl – forms: |
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within 7 days |
♦ mail or e-mail the signed exhibition space order to the Organiser's address |
♦ by post to the Exactus office or e-mail at info@exactus.pl |
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♦ payment of the registration fee and 20% advance payment for exhibition space |
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♦ advance payment of 40% of the ordered exhibition space |
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♦ send order for standard stand construction |
♦ Exhibitor's panel at www.cede.pl – form C |
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♦ send Form D with an attached sketch of the stand with the additional equipment included |
♦ Exhibitor's panel at www.cede.pl – form D |
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♦ deadline for no-cost cancellation of conference room rental |
♦ by post to the Exactus office or email at info@exactus.pl |
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♦ deadline for cancellation of participation in the exhibition – return of all payments made, except the registration fee |
♦ by post or deliver in person to the Exactus office |
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♦ submit a request for technical services |
♦ Exhibitor's panel at www.cede.pl – form E |
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♦ submit the design of the construction of the rented space (in 2 projections with height specification) as well as the location of technical connections and suspension points, if any |
♦ by e-mail at info@exactus.pl |
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♦ form D – deadline for submitting final alterations and a sketch of the stand with the additional elements |
♦ Exhibitor's panel at www.cede.pl – form D |
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♦ deadline for full payment for exhibition space including discount |
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♦ provide details of stand attendants to generate Exhibitor/Co-exhibitor ID badges |
♦ Exhibitor's panel at www.cede.pl – form ID |
Exhibition hall is open 8.00 – 20.00
♦ Final finishing touches to the stands
♦ Exhibitors collect their materials at the Exhibition Reception Desk between 8.00 – 20.00
♦ Exhibits on stands are installed
♦ Exhibitors shall submit their comments on ordered stand to the Organiser at the Exhibition Reception Desk
Exhibition
Thursday
9.00 – 18.30 – for exhibitors
10.00 – 18.00 – for visitors
Friday
9.30 – 18.30 – for exhibitors
10.00 – 18.00 – for visitors
Saturday
9.30 – 23.00 – for exhibitors
10.00 – 16.00 – for visitors
