Information for stand contractors - Dental Expo CEDE 2021


Notification of stand contractor, ordering of assembly tags / ID badges.

Registration of stand contractor and ordering of badges and entry cards for the time of assembly/disassembly should be submitted by filling in Form Z available in the Exhibitor's Panel.
In order to fill in the form, the Contractor needs to create an account in the on-line system beforehand. The accounts established during the previous editions of CEDE are still valid.

Fill in the form

Technical conditions for stand construction

Stand construction must be designed and executed in accordance with :
► CEDE 2021 Exhibition Regulations with Annex
► Technical, fire and safety regulations in force on the premises of Atlas Arena
»go to regulations«

Contractor / exhibitor insurance

In accordance with the exhibition regulations (p. 12), the Exhibitor/stand contractor shall take out civil liability insurance and shall insure his property located on the fair grounds (exhibits, equipment and devices on the stand, elements of stand construction and furnishing, private belongings, company vehicles, etc.) both for the duration of the fair and for the period of assembly and dismantling. A copy of the policy should be sent together with the Z form.

Stand design, electrical connections, additional services

For detailed information regarding the space ordered by the Exhibitor (location of connections, dimensions, shape, permissible building height, possibility of making suspensions, etc.), please contact us by e-mail: cede@cede.pl.

Orders for electrical connections shall be placed by the Exhibitor or the Stand Contractor if the latter is the payer for the ordered services.
Orders should be placed on form E available in the Exhibitor's Panel.
The order for additional services shall be sent to the e-mail address cede@cede.pl upon prior arrangement with the Organiser.

Approval of the stand design

The stand designer / contractor is obliged to submit the stand design to the Organiser for approval. The documentation can be sent by e-mail to cede@cede.pl.
The documentation sent in for approval should include:
- the design of the stand, at least in two projections with dimensions, and in the case of constructions higher than 2.5 m, static and resistance calculations signed by a licensed person or a stamp of a person with a building licence,
- statement of the stand contractor »download statement«.
The completed statement can be emailed to the Organiser's address cede@cede.pl and delivered in person or completed on site before the stand assembly begins.

Working hours of the pavilion during assembly/disassembly and exhibitionAtlas Arena Plan ogólny

Assembly of stands
4.10.2021   from 7.00 a.m. till 11.00 p.m.
5.10.2021   from 7.00 a.m. till 11.00 p.m.
6.10.2021  from 8.00 a.m. till 20.00 p.m. – all "dirty" assembly work is prohibited on this day!

The Stand Contractor extending the assembly works beyond the hours specified in the exhibition regulations will be charged for additional work on the pavilion for each commenced hour of the extension and for additional pavilion security. The scope of protection shall be determined by the Organiser.

After completion of stand assembly, the shell scheme contractor is obliged to carry out cleaning work (vacuuming, tidying, removal of protective film, etc.).

The Organiser reserves the right to modify the hours of assembly and disassembly of stands for technical and organisational reasons.
All "dirty" assembly works should be completed by October 5. 2021 until 8.00 p.m.
Failure to comply with the above requirement will result in the Organiser carrying out cleaning works at the cost and risk of the exhibitor/stand contractor.

Dismantling of stands

9.10.2021 from 6.00 p.m. till 11.00 p.m. (*)
10.10.2021 from 7.00 p.m. till 11.00 p.m.

(*) The dismantling of the stand before the end of the exhibition is forbidden. It may start at the earliest 2 hours after the closing of the exhibition to the public.

After the dismantling is finished, the Executor/Exhibitor shall remove all remains after dismantling and remove the assembly tapes from the hall floor in their entirety. Only tapes which allow for their complete removal from the floor shall be used.

Admission to the Atlas Arena

Stand constructors' representatives may enter exhibition halls on the basis of assembly badges and assembly entry cards.
It is not allowed to leave vehicles on the fair grounds:
- during the trade fair - after 8 p.m.
- during assembly and dismantling - after midnight.

Entry rules for vehicles on the last day of the exhibition, i.e. October 9, 2021.

Having in mind a smooth dismantling of the exhibition after the fair, please adjust your transport needs to the below presented rules for entering the Atlas Arena premises:
1. Entry of exhibitors' cars on 9 October is possible as on the remaining days of the fair on the basis of permanent entry cards.
2. Vehicles may enter to collect exhibits, materials, construction elements etc. after 5 p.m.
3. On 9 October from 5.00 p.m. only the following vehicles may enter the Atlas Arena premises:
• heavy goods vehicles with a load capacity of up to 8 t and length up to 8 m, without trailers;
• vans;
• passenger cars.
4. Large goods vehicles, heavy goods vehicles with trailers, other large and specialist vehicles are welcome from 7:00 am on 10 October.
We are convinced that the rules presented above will contribute to the smooth movement of your vehicles on the premises of Atlas Arena and to the quick and safe dismantling of the exhibition, while your favour and compliance with them will effectively limit any possible difficulties.
PLEASE PAY PARTICULAR ATTENTION, ESPECIALLY AFTER THE START OF DISMANTLING, TO SECURING SMALL EXHIBITS AND PERSONAL ITEMS ON STANDS AND IN VEHICLES.

CONTACT TO THE ORGANISER
Organizer’s representatives supervising stand construction and dismantling
Marek Wiktorowski - mobile phone +48 668 828 838,  e-mail: m.wiktorowski@exactus.pl